Responsibilities

RESPONSIBILITIES OF OFFICERS
(Approved at the Annual General Meeting held on 1st September 2015)

PRESIDENT
Represent the Club at formal occasions
Chair the General & Committee Meetings

VICE – PRESIDENT
Stand-in for the President when necessary
Supervise awarding of trophies & awards at the AGM

SECRETARY
Be the prime contact for the Club
Maintain a list of Member’s details
Call & convene General & Committee Meetings
Record the minutes of General & Committee Meetings
Ensure all Club correspondence is replied to

TREASURER
Maintain records of all monies received & expended
Make available a Balance Sheet & Revenue Account
Set-up & maintain any necessary Bank Accounts
Collect subscriptions & pay Club expenses

WEB MASTER
Provide an on-going cost effective Club website
Keep records on website activity
Maintain the information held on the Club’s website
Promote use of the Club’s website by the Members

TOURNAMENT ORGANISER
Run all the Club’s internal competitions
Advise the Web Master of on-going competition plans & results
Communicate with Members of internal competition plans
Actively encourage Members participation in the Club’s competitions

EQUIPMENT OFFICER
Safeguard, & maintain an inventory of, the Club’s equipment
Actively manage an on-going replacement programme
Ensure on-going stock of ancillary items such as score-sheets & adjournment envelopes

TEAM CAPTAINS
Select Members to represent the Club for scheduled matches
Consider contacting the opposing team’s captain in advance of both home & away matches
Submit results promptly to the Competition Controller plus to the Web Masters for the Club and, if appropriate, the Hampshire Chess Association Websites
Prior to Home matches, formally welcome the Away team